STOCK TRANSFER AGENCY
CHANGE IN STOCKHOLDER’S PROFILE
INQUIRY ON ACCOUNT INFORMATION
INQUIRY ON DIVIDEND PAYMENTS
STOCK CERTIFICATES
TRANSFER OF SHARES
SELLING OF STOCKS
APPLICABLE TAXES
STOCK TRANSFER AGENCY
Who should I ask regarding my shareholdings in Ayala Land?
Ayala Land stockholders may inquire through BPI Stock Transfer Agency regarding matters pertaining to their ALI shareholdings.
BPI Stock Transfer keeps the record of every outstanding ALI stock certificate and the name of the person to whom it is registered. When a stock is transferred from one person or entity to another, the transfer agent transfers the ownership of the stock and records the transaction. The transfer agent also handles the payment of dividends that Ayala Land may declare from time to time.
BPI Stock Transfer Agency: Tel. Nos. +63 2 8169067 to 68.
Can I send correspondences to BPI Stock Transfer Agency via e-mail?
All correspondences sent by stockholders to BPI Stock Transfer are subject to signature verification. Since this is not possible if correspondence is sent through e-mail, only e-mails using company e-mail accounts or e-mails registered in a BPI client’s EOL account will be fully entertained. For security reasons, inquiries done through free e-mail accounts will be entertained by BPI Stock Transfer to a limited extent only.
CHANGE IN STOCKHOLDER’S PROFILE
My name has been changed by virtue of marriage. What should I do to have my married name reflected in my shares of stocks?
The following are the requirements for the change of name from maiden name to married name:
(1) Letter of Instruction (LOI) from stockholder
(2) Presentation of two (2) valid IDs
(3) Certified true copy of marriage certificate
(4) Submission of existing stock certificates
(5) Payment of cancellation fee of P20.00/certificate and issuance fee of P100.00/certificate
Above requirements should be submitted to BPI Stock Transfer Agency. Processing of this request will take seven (7) working days.
Do I have to have my married name reflected in my shares of stocks even if I do not want to?
A stockholder may opt to retain her maiden name in her shares of stocks. However, if the stockholder no longer uses her signature when she was still single and/or her valid Identification Cards no longer reflect signature of her single status, the married name should be reflected in the shares of stocks.
My name has been changed by virtue of a court order (annulment, legitimization, etc.). How do I have my new name registered in my existing shares of stocks?
The following are the requirements for the change of name by virtue of a court order:
(1) Letter of Instruction (LOI) from stockholder
(2) Presentation of two (2) valid IDs
(3) Certified true copy of the court order
(4) Submission of existing stock certificates
(5) Payment of cancellation fee of P20.00/certificate and issuance fee of P100.00/certificate
Above requirements should be submitted to BPI Stock Transfer Agency. Processing of this request will take seven (7) working days.
What should I do to register my new address?
To update/change the stockholder’s mailing address in the books, the stockholder may personally visit BPI Stock Transfer Agency to submit the accomplished Change of Mailing Address form. The stockholder may also send the accomplished form via postal mail. Presentation of two (2) valid IDs is required
Please click here to access the .
INQUIRY ON ACCOUNT INFORMATION
How many shares do I have?
A stockholder holding on to physical certificates may inquire about his/her shareholdings by sending BPI Stock Transfer Agency a duly signed written request for a print-out of statement.
For a stockholder who maintains an account with his/her stockbroker (i.e., scriptless or street position), he/she may also inquire directly to his/her stockbroker.
Please click here to access the .
Can I inquire on the number of shares of my wife/husband/boss/friend/relative/etc.?
No. Details on the account of stockholders are limited to stockholders themselves.
How do I request for a certification on my outstanding shares of stocks?
The following are the requirements for securing a certification on outstanding shares of stocks:
(1) Written request to BPI Stock Transfer Agency stating purpose for certification
(2) Presentation of two (2) valid IDs
(3) Processing fee of P200.00
Certification will be ready for pick-up at BPI Stock Transfer Agency the day after the transfer agency received the above requirements from the stockholder.
INQUIRY ON DIVIDEND PAYMENTS
How much dividends have been declared by Ayala Land? When did Ayala Land pay these dividends?
Ayala Land has declared regular and special cash dividends. In the past, the Company also declared stock dividends.
You may access dividend history of Ayala Land under the “Share Information” section, including the amounts and payment dates.
I have not received any dividends and other correspondences for quite some time already. Why is this?
It is most likely that unreceived dividends and other correspondences are tagged RTS (Return to Sender) and are currently under custody of BPI Stock Transfer Agency. The most common reason for the RTS is the stockholder’s movement to a new address. To update his/her mailing address, a stockholder must inform BPI Stock Transfer to reflect his/her new address in the official stockholders’ record.
Please refer to section on “Change in Stockholders Profile” – What should I do to register my new address?
In case this has already been done by the stockholder, it is recommended that BPI Stock Transfer Agency be contacted directly by the stockholder to inquire on other possible reasons.
How do I request for the status of dividend payments on my shareholdings?
A stockholder may inquire about the status of the dividend payments on his/her shareholdings by sending BPI Stock Transfer Agency a duly signed written request.
For a stockholder who maintains an account with his/her stockbroker (i.e., scriptless or street position), he/she may also inquire directly to his/her stockbroker.
Please click here to access the .
I want my dividends to be automatically credited to my bank account with BPI. Is this possible?
Although it is already being considered, as of the moment, BOI Stock Transfer Agency is not yet offering automatic credit to account facility for payout of dividends, whether to a BPI or other bank’s deposit account. All dividends are still paid out in checks.
I lost my dividend check. Can I still have it replaced?
Yes. Lost dividend checks can still be replaced subject to the following requirements:
(1) Submission of an affidavit of loss
(2) Presentation of two (2) valid IDs
(3) Payment of processing fee for the Stop Payment Order for the lost check (P120.00 per check)
Replacement of lost dividend checks will take place within the same day the requirements are submitted to BPI Stock Transfer Agency.
I have stale-dated dividend check. Can I have it replaced?
Yes. Stale-dated dividend checks can still be replaced. A stockholder must proceed to BPI Stock Transfer Agency for this transaction. Following are the requirements:
(1) Presentation of the stale-dated checks
(2) Presentation of two (2) valid IDs
(3) Payment of check replacement fee (P20.00 per check)
STOCK CERTIFICATES
My name was erroneously printed on my stock certificates. How do I have this corrected?
To correct stock certificates with the stockholder’s name erroneously printed on it, the stock should surrender said certificates together with the following requirements:
(1) Affidavit of error in name
(2) Original stock certificates
(3) Presentation of two (2) valid IDs
Subject to verification to be done by BPI Stock Transfer, processing will take seven (7) working days.
I lost my stock certificates. How do I have it replaced?
Below are the requirements to request for a replacement on lost stock certificates:
(1) Affidavit of loss (duly signed by the stockholder; should indicate the complete details* of the ALI stock certificate such certificate number and number of shares)
* in case the stockholder did not keep a record, required details may be obtained through BPI Stock Transfer
(2) Affidavit of publication and sample/cut-out of the published notice (publication of notice should be made once a week for three (3) consecutive weeks in a newspaper of general circulation)
Lost certificates will be replaced one year after the last day of publication.
For immediate replacement, the stockholder must secure a bond good for one year covering at least 200% of the current market value of the shares concerned. Proof of payment should also be attached.
TRANSFER OF SHARES
How do I go about transferring shares of stocks of a deceased stockholder?
If the deceased died without a will, following are the requirements in the transfer of shares:
(1) Certified true copy of the Deed of Extrajudicial Settlement duly annotated by the Registry of Deeds
(2) Affidavit of publication and sample/cut-out of the published notice
a. Publication of notice should be made once a week for three (3) consecutive weeks in a newspaper of general circulation
b. Certificates will be issued under the name of heirs two years from the last date of publication of the Extrajudicial partition
c. For immediate replacement, a stockholder must secure a two-year heir’s bond covering at least 200% of the current market value of the shares concerned issued by a duly accredited bonding company. Proof of payment should also be attached.
(3) Certified true copy of the death certificate
(4) Proof of payment of the estate tax
(5) Proof of payment of documentary stamps
(6) BIR clearance or CAR (Certificate Authorizing Registration)
(7) Original stock certificates
(8) Specimen signature card and photocopy of two (2) valid IDs validated by the broker or a bank officer where the heir maintains a deposit account
If the deceased died with a will, following are the requirements in the transfer of shares:
(1) The will has to be probated in court. The order from the court would then be the basis for the distribution of the properties to the heirs.
(2) Letters of Testamentary (to determine who is the Executor/Administrator)
(3) Certified true copy of the death certificate
(4) Proof of payment of the estate tax
(5) Proof of payment of documentary stamps
(6) BIR clearance or CAR (Certificate Authorizing Registration)
(7) Original stock certificates
(8) Specimen signature card and photocopy of two (2) valid IDs validated by the broker or a bank officer where the heir maintains a deposit account
Can I transfer my shares to a child who is minor?
Yes, but the Stock Transfer Agency will require the stockholder to submit the following:
(1) Proof of payment of donor’s tax
(2) Proof of payment of documentary stamp tax
(3) BIR CAR (Certificate Authorizing Registration)
(4) Deed of donation
(5) Birth certificate duly authenticated by NSO
(6) Identification cards of stockholder
(7) 2 copies of 2×2 pictures of the minor
In cases where there exists guardianship agreement or trustee agreement, the shares certificate should be named as for example: Juan Dela Cruz ITF Pedro Dela Cruz. In addition, requirements above should be submitted except for items (1) & (2).
My shares of stocks are currently under trusteeship arrangement and my child is now of legal age. How do I go about transferring said stocks to the sole name of my child?
Following are the requirements for the transfer of shares under trusteeship agreement to a child who is already of legal age:
(1) Birth certificate duly authenticated by NSO
(2) If the requesting client is not the parent of the child, the Guardianship Agreement or Trust Agreement must be presented
(3) Two valid IDs of the beneficial owner (the child)
(4) Original stock certificates duly endorsed by the Trustee/Guardian
(5) Payment of transfer fee (P20.00 per certificate for cancellation and P100.00 per certificate for issuance)
(6) Written request signed by the guardian/trustee or parents to issue the shares to its beneficial owner
SELLING OF STOCKS
I want to sell my shares. How do I go about this?
A stockholder who wishes to sell its shares can transact through any of the stockbrokerage houses which are members of the Philippine Stock Exchange.
In case the stockholder does not have a broker yet, he/she may want to consider BPI Securities. Contact details are as follow:
8/F BPI Building
Ayala Avenue corner Paseo de Roxas
Makati City 1226, Philippines
Tel. (632) 845-5521 to 23
Fax (632) 818-7809
What is the market price of my shares of stocks?
For the latest closing price of ALI stocks, please refer to the Stock Performance section under the “Share Information” section of this website.
APPLICABLE TAXES
What taxes do Philippines laws stipulate in the purchase, owning and and disposal of shares?
Dividends on Shares of Stock
Individual Philippine citizens and individual aliens who are residents of the Philippines are subject to a final tax of 10% on cash or property dividends derived from shares of stock.
Non-resident alien individuals engaged in trade or business in the Philippines are subject to a final tax of 20% on dividends from domestic corporations. A non-resident alien individual who comes to the Philippines and stays for an aggregate period of more than 180 days during any calendar year is considered engaged in trade or business. Non-resident aliens not engaged in trade or business in the Philippines are subject to a final tax of 25% on dividends from domestic corporations. Tax treaties may apply to lower the tax rate applicable to non-resident alien individuals.
Dividends derived by domestic corporations (i.e., corporations created or organized in the Philippines or under its laws) and resident foreign corporations (i.e., foreign corporations engaged in trade or business within the Philippines) from another domestic corporation shall not be subject to income tax.
Dividends received from a domestic corporation by a non-resident foreign corporation are generally subject to a final tax rate of 35% (up to December 31, 2008) or 30% (beginning January 1, 2009) subject to preferential rates under tax treaties in force between the Philippines and the country of domicile of such non-resident foreign corporation. The 35% or 30% final tax rate for dividends paid to non-resident foreign corporations may be reduced to a rate of 15% if: (a) the country in which the non-resident foreign corporation is domiciled imposes no taxes on foreign sourced dividends; or (b) the country in which the non-resident foreign corporation is domiciled allows a credit against the tax due from the non-resident foreign corporation for taxes deemed to have been paid in the Philippines equivalent to 20% (until December 31, 2008) or 15% (beginning January 1, 2009).
All taxes on dividends described above are required to be withheld by the Company distributing the same and are to be remitted to the Government on or the due date, unless a lower rate (duly approved by the Philippine tax authority) is granted to the recipient under an applicable tax treaty.
For purposes of availing of reduced rates under applicable tax treaties, an application for treaty relief must be duly filed with and approved by the Philippine tax authority. Tax treaty relief applications must be accompanied by, among others, the proof of residence and, if applicable, individual or corporate status. Proof of residence for an individual ordinarily consists of a certification from his embassy, consulate or other proper authority as to his citizenship and residence. Proof of residence and corporate status for a corporation consists of authenticated copies of its articles of incorporation or association, or other equivalent certifications issued by the proper government authority, or any other official document proving residence.
Should the regular rate of tax be inadvertently withheld by the corporation distributing the dividends instead of the reduced rate under an applicable treaty, the recipient may file a claim for refund from the Philippine tax authorities. However, because the refund process in the Philippines requires the filing of an administrative claim and the submission of supporting information, and may also involve the filing of a judicial appeal, it may be impractical to pursue such a refund.
Purchase and Sale or Other Disposition of Shares of Stock
Sales, exchanges or disposition of shares listed and traded through the Philippine Stock Exchange (PSE) by persons other than dealers of securities are subject to a stock transaction tax of 0.5% based on the gross selling price of the shares. This tax is required to be collected by the selling stockbroker and paid to the Government on behalf of the seller. Exemption from capital gains tax under some tax treaties may apply to exempt the transaction from stock transaction tax.
Unless exempted under an applicable tax treaty, sales, exchanges or dispositions of stocks not traded through the PSE are subject to a capital gains tax of 5% on the net capital gains not exceeding P100,000.00 realized during a calendar year, and 10% on the net capital gains in excess of P100,000.00. As a matter of procedure, exemption from capital gains tax under a tax treaty is only recognized and granted upon an application for tax treaty relief duly filed with and approved by the Philippine tax authorities. A non-resident seller must submit proof of residence in the particular country whose tax treaty is sought to be applied.
A Documentary Stamp Tax (DST) is imposed on sales, exchanges or dispositions of shares of stock at the rate of P0.75 for every P200, or a fraction thereof, of the par value of the shares. However, transactions involving shares listed and traded through the PSE are exempt from DST up to March 20, 2009.